Cloud based digital filing systems are changing the way that people do business in the 21st century. Digital filing systems allow employees to store their documents online, where they can be accessed from anywhere. Digital filing systems are relatively inexpensive compared to other options, and allow unparalleled flexibility that allows business owners to operate they way they want.
The advantages of keeping a cloud based digital filing system are multifold. Storing files in a digital filing system is safer and more reliable than local storage, as cloud based files cannot be destroyed by flood, fire, theft, or any other kind of physical danger. Those files can also be accessed from anywhere in the world where there is an internet connection, and eliminates the need to physically access the files manually.
Gartner estimates that the cloud computing market could be worth as much as $150 billion by 2013. It is easy to understand why, as digital filing systems are so beneficial to businesses. It is estimated that workers can spend between 15 and 30 percent of their workday searching for information, and a digital filing system allows business to create easily searchable and indexable databases, which could cut that number drastically.
InfoTrends estimates that over one trillion documents are printed, copied, or faxed by businesses each year. The upfront cost of purchasing laptop scanners, portable scanners, business card scanners, and any other type of portable scanner would be far less than the cost of repeated paper and physical document purchases. It would also allow business owners to save space in their offices that normally would be dedicated to physical document storage, as those documents are now saved in the cloud in the digital filing system.
Digital filing systems allow businesses to save time, money, and space by operating in the cloud. They can help increase workplace efficiency by giving workers an easy way to look up information. Some businesses owners may be wary of new kinds of technology, but it is difficult to argue against the benefit of a digital filing system.